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Meeting Minutes

November 11, 2020 Meeting Minutes

Perry Township

Regular Meeting Minutes

November 11, 2020

 

Present: Mark Fulks, Supervisor; Kelly Schmidt, Clerk; Troy Parmalee, Treasurer; Mark Fraser and Francis Griffith, Trustees.

Guests: John Plowman

 

The Supervisor opened the meeting with the pledge to the flag.

The agenda was approved. Parmalee moved; Griffith seconded. All ayes Carried.

The October 7, 2020 minutes were approved. Fraser moved; Griffith seconded. All ayes Carried.

Sheriff’s Report: 149 calls in the Township for the month; 25 Traffic stops.

SSESA: 26 runs for the month; 206 in the TWP for the year; 1252 Total SSESA runs for the year.

DDA: The DDA met in October. Members of the DDA are very supportive of the proposed water loop from Lansing Rd to Bennett Dr to Britton Rd tying into the Perry City water system. A request for the road commission to bid Rose Blvd from Lansing Rd south to the dead end for scratch course/chip seal for a 2021 road project was made.   As of 10/20/2020 the DDA fund balance is $185,927.

Co. Comm: Plowman reported that zoning enforcement would be picking up. There have been changes to the violation enforcement. The 2020-2021 budget is looking good with a $300,000 surplus. 2021-2022 budget looks like it may have a $200,000 surplus. An 8% increase in taxable value is projected. Previous county commissioners were re-elected with one new commissioner, Gary Brodeur. He has a background in finance.

 

The financial statement was approved to pay the bills. Fulks moved; Fraser seconded. Roll Call: Fulks, Fraser, Griffith, Schmidt, Parmalee. All ayes Carried.

 

OLD BUSINESS:

  • The preliminary Engineering report for the water loop was reviewed. A resolution in support of an application to the Economic Development Administration, United States Department of Commerce’s Public Works and Economic Adjustment Assistance Program for Water System Upgrades was approved. Fraser moved; Griffith seconded; Roll Call: Fraser, Griffith, Schmidt, Parmalee, Fulks. All ayes Carried.
  • Perry Township’s website has be updated.
  • The Clerk gave statistics for the General Election. There was a 72% voter turnout. 1219 Absent Voter ballots were sent and 1193 received. Prec 1 had 539 in person voters and Prec 2 had 642. There were 413 new registered voters from Jan. to Nov. There are 885 permanent absent voters in the Township.
  • The Supervisor presented the proposed 2021 road projects.

NEW BUSINESS:

  • Snow Plow bids were requested. Fulks moved; Fraser seconded to accept Suggate Construction LLC bid for snow plowing for one year. Fulks moved; Griffith seconded to approve. Roll Call: Griffith, Schmidt, Parmalee, Fulks, Fraser. All ayes Carried.
  • The 2020 Special Assessments for county drains at large in the amount of $4,220.85 was approved. Parmalee moved; Fraser seconded. Roll Call: Fraser, Griffith, Schmidt, Parmalee, Fulks. All ayes Carried.

 

Adjourn: Parmalee moved; Fraser seconded. Carried.

Kelly Schmidt, Clerk

October 7, 2020 Meeting Minutes

Perry Township

Regular Meeting Minutes

October 7, 2020

 

Present: Mark Fulks, Supervisor; Kelly Schmidt, Clerk; Troy Parmalee, Treasurer; Mark Fraser and Francis Griffith, Trustees, Tom Emery, Attorney.

Guests: John Plowman, Caroline Wilson, Justin Horvath, Michael Hoover, Julie Sorenson, Jamie Cromley.

 

The Supervisor opened the meeting with the pledge to the flag.

The agenda was approved. Fraser moved; Parmalee seconded. All ayes Carried.

 

The Hearing for the Spartan Fence IFT renewal for an additional 2 years was opened at 7:01 pm. The taxing units were notified. There was no public comment. Fraser moved; Griffith seconded to approve. Roll Call: Fraser, Griffith, Schmidt, Parmalee, Fulks. All ayes Carried. The hearing was closed at 7:03pm.

 

The first required public informational session for the LDFA was opened at 7:03pm. The current LDFA balance is $20,583. A current project is the utilities along Lansing Rd. The informational session was closed at 7:04pm.

 

The September 2, 2020 minutes were approved. Parmalee moved; Fraser seconded. All ayes Carried.

 

Public Comments: Justen Horvath reported he presented Ben Frederic an award recognizing his efforts of economic development in our area. Horvath has been working closely with the Township and DDA to secure a grant for water down Lansing Rd. Horvath introduced Michael Hoover, a new business owner of the Mosquito Squad to the Township; Mr Hoover purchased the old Spartan Fence Building. He employs 24 people and has 10 trucks in his fleet that service all over the State of Michigan. Caroline Wilson reported that the County Clerks offices hours are back to normal, in person is still by appointment only. CPL’s have increased by 1500 this year and request for renewals should be done online. Finger printing has been moved to the Sheriff’s Office by appointment only. Elections have been very busy and training for new election workers has increased. County Treasurer Julie Sorenson reported that she will be running in November. Things are going well in the office. The County is now accepting partial payments for property taxes and credit card payments are accepted as well.

 

Sheriff’s Report: 43 traffic stops; 139 calls for the month.

DDA: The next meeting will be at 6:30pm on October 21, 2020.

County Commissioner’s Report: John Plowman reported that the County is not looking at a short fall in revenues this year. The commissioners have asked all departments to cut 15% out of their budgets. Buyouts are being offered to those close to retirement. The defined benefit retirement will be switched to a defined contribution for all new employees, pending negotiations. The County expects to see an 8% increase in SEV for next year.

Library: Jamie Cromley gave the District Library’s annual report. The local libraries reopened on June 8. Foot traffic is 50-60% than before COVID. There are online programs available. The library millage passed in August. Computers have been upgraded and late fines have been eliminated. The library received a technology and digital inclusion grant.

Planning Commission Report: Because of the lack of consideration for the Townships Land Use Plan and the disregard of our recommendations given to the County Commissioners on building and zoning, the Township Planning Commission and Township Board will explore the possibility of doing our own building and zoning.

 

The financial statement was approved to pay the bills. Griffith moved; Fraser seconded. Roll Call: Fulks, Fraser, Griffith, Schmidt, Parmalee. All ayes Carried.

 

OLD BUSINESS:

  • The DDA water extension process is moving forward. Talk of placing a water tower on the old Talbot property is being considered.
  • The Slocum rezoning request from A2-M1 was approved by the County Commissioners despite numerous objections and the recommendation by the Township to not approve.

 

NEW BUSINESS:

  • The Audit was completed and sent to the State on the due date. The Township is in good standing with an increase in the general fund of $50,000. Fulks moved; Griffith seconded to accept the audit. Roll Call: Griffith, Schmidt, Parmalee, Fulks, Fraser. All ayes Carried.
  • The foundation fee for the Sexton to receive all of the money collected for resident and non-resident charges was extended until Dec. 31, 2020. Parmalee moved; Fraser seconded. Roll Call: Schmidt, Parmalee, Fulks, Fraser, Griffith. All ayes Carried.
  • The Township’s Website theme support has expired and needs to be updated. Schmidt moved; Fraser seconded to update the theme not to exceed $1000. Roll Call: Parmalee, Fulks, Fraser, Griffith, Schmidt. All ayes Carried.
  • The snow plowing contract was tabled until the November meeting so we can open it up for bids.
  • The hall will be disinfected after the election at a cost of $250.

Adjourn: Parmalee moved; Fraser seconded. Carried.

Kelly Schmidt, Clerk

 

 

 

 

September 2, 2020 Regular Meeting Minutes

Perry Township

Regular Meeting Minutes

September 2, 2020

 

Present: Mark Fulks, Supervisor; Kelly Schmidt, Clerk; Troy Parmalee, Treasurer; Mark Fraser and Frances Griffith, Trustees.

 

The Supervisor opened the meeting with the pledge to the flag.

The agenda was approved. Parmalee moved; Fraser seconded. All ayes Carried.

The August 12, 2020 minutes were approved. Parmalee moved; Griffith seconded. All ayes Carried.

SSESA: 27 runs for the month; 153 in the TWP for the year; 853 Total SSESA runs for the year.

Library: The Perry Library will be holding an outdoor book sale Sept. 17-19.

 

The financial statement was approved to pay the bills. Fulks moved; Griffith seconded. Roll Call: Fulks, Fraser, Griffith, Schmidt, Parmalee. All ayes Carried.

 

OLD BUSINESS:

  • ·        Fulks and Parmalee met with Justin Horvath, the City of Perry, and an engineer to get information about the current water system in the City of Perry to see if the DDA water extension is a viable project. Information was requested from the City so the EDA grant paperwork can be filled out and filed
  • ·        The Slocum rezoning request from A2-B3 went to the County Planning Commission and passed 4-2 despite the TWP Boards recommendation to not approve the request. The request will now go to the County Commissioners. A letter from the TWP will be sent to the Commissioners with our concerns and recommendation.

NEW BUSINESS:

  • ·        Two bids were received from MR Green and Sons for the repair of the Cemetery School House roof ($175) and the trimming of tree branches that are touching the roof ($425). Fulks moved; Griffith seconded to approve. Roll Call: Griffith, Schmidt, Parmalee, Fulks, Fraser. All ayes Carried.

 

Adjourn: Parmalee moved; Schmidt seconded. Carried.

Kelly Schmidt, Clerk

Aug 12, 2020 Regular Meeting Minutes

Perry Township

Regular Meeting Minutes

August 12, 2020

 

Present: Mark Fulks, Supervisor; Darlene Parks Deputy Clerk; Troy Parmalee, Treasurer; Mark Fraser and Frances Griffith, Trustees.

Absent: Kelly Schmidt, Clerk

Guests: Matt Slocum, Larry Slocum, John Slocum, Catherine & Terry Matthews

 

The Supervisor opened the meeting with the pledge to the flag.

The agenda was approved. Parmalee moved; Griffith seconded. All ayes Carried.

The July 1, 2020 minutes and July 15 Special Meeting Minutes were approved. Parmalee moved; Fraser seconded. All ayes Carried.

 

Sheriff Report: 28 traffic stops; 131 calls for the month.

SSESA: 23 runs for July; 126 runs in the Twp for the year. 701 total SSESA runs for year

 

The financial statement was approved to pay the bills. Fraser moved; Griffith seconded. Roll Call: Fulks, Fraser, Griffith, Parmalee. All ayes Carried.

 

DDA: Discussion of possible lighting project with the City of Perry from Elsessers to Signature Ford.

 

OLD BUSINESS:

  • ·        The Water Property sale was closed and lot line adjustments were approved.

NEW BUSINESS:

  • ·        The Township Board authorized Supervisor Fulks to secure an engineer to file form ED-900 to secure Federal/State funding to assist the Perry City and Perry Township Water project loop not to exceed $2000. Parmalee moved; Fraser seconded. Roll Call: Griffith, Fraser, Fulks, Parmalee. All ayes. Carried
  • ·        The Township Board will make a recommendation to the County Development Department a denial of the application request by the Slocum’s to rezone 014-04-400-001-06 from A2 to B3 because of spot zoning. Parmalee move; Griffith seconded. Roll Call: Parmalee, Fraser, Griffith, Fulks. All ayes Carried.Public Comment: Catherine Matthews expressed concern regarding safety issues if the rezoning of the Slocum’s property passes.

Adjourn: Parmalee moved; Fraser seconded. Carried.

Kelly Schmidt, Clerk

Perry Township Special Meeting Minutes

Perry Township

Special Meeting Minutes

July 15, 2020

 

Present: Mark Fulks, Supervisor; Kelly Schmidt, Clerk; Troy Parmalee, Treasurer; Mark Fraser and Frances Griffith Trustees.

 

The Supervisor opened the meeting with the pledge to the flag.

The agenda was approved. Fraser moved; Griffith seconded. All ayes Carried.

 

This special meeting was held to discuss and approve the purchase agreement with Timothy Bontrager for a land locked 40 acre parcel #1 014-29-400-002 and a land locked 14 foot by 14 foot parcel #2 014-29-400-002-01 in the amount of $165,000; the purchase agreement with Richard A Van Gilder for a 3.5 acre parcel #3 014-28-300-001-01 pending a lot line adjustment in the amount of $14,500; the purchase agreement with Jeffery & Teresa Peterson for a .8 acre parcel #3 014-28-300-001-01 pending a lot line adjustment in the amount of $4,000. All purchase agreements are contingent on the sale and closing of each parcel in the order listed above. Parmalee moved; Griffith seconded to approve. Roll Call: Fraser, Griffith Parmalee, Fulks, Schmidt. All ayes Carried.

 

It was also decided that the proceeds of the sale of the above parcels would be earmarked for the utility expansion on Lansing Rd. Fraser moved; Parmalee seconded to approve. Roll Call: Griffith, Parmalee Fulks, Schmidt, Fraser. All ayes Carried.

 

Adjourn: Fraser moved; Parmalee seconded. Carried.

 

Kelly Schmidt, Clerk

July 1, 2020 Meeting Minutes

Perry Township

Regular Meeting Minutes

July 1, 2020

 

Present: Mark Fulks, Supervisor; Kelly Schmidt, Clerk; Troy Parmalee, Treasurer; Mark Fraser and Frances Griffith, Trustees.

Guests: Timothy Bontrager

 

The Supervisor opened the meeting with the pledge to the flag.

The agenda was approved with additions. Fraser moved; Griffith seconded. All ayes Carried.

The June 3, 2020 minutes were approved. Fraser moved; Griffith seconded. All ayes Carried.

 

The financial statement was approved to pay the bills. Fraser moved; Griffith seconded. Roll Call: Fulks, Fraser, Griffith, Schmidt, Parmalee. All ayes Carried.

 

DDA: The next DDA meeting will be July 15, 2020 at 6:30pm. One of two informational meetings will be held before the regular meeting.

Zoning: There is a zoning change request from A2 to B3 for the Slocum property (M-52/Winegar Rd). The Perry Township Planning Commission will review and give a recommendation to the Board at the July 16, 2020 meeting.

Planning Comm: Officers were elected and will remain the same as last year. Walt Saxton was asked to research and present guidelines for virtual meetings if necessary in the future. The water property sale was discussed and was met with some resistance.

 

OLD BUSINESS:

  • ·        Three proposals were received for the sale of the Township’s water property. There needs to be some clarification on a proposal before the Township accepts any offers.

NEW BUSINESS:

  • ·        Fulks reviewed the 2019 PASER Survey. Perry Township ranked #9 out of 16 townships in Shiawassee County; #16 being the worst.
  • ·        Two bids were received for the removal of a cluster of trees in the Old Cemetery that have become a danger of falling on some headstones. The Board approved MR Green & Sons to remove the trees in the amount of $1850.00. Parmalee moved; Fraser seconded. Roll Call: Griffith, Schmidt, Parmalee, Fulks, Fraser. All ayes Carried.
  • ·        An owner of the adjoining triangular land locked piece of property that the Township acquired through delinquent taxes on Ruess Rd. is interested in purchasing the piece. Parmalee will review any zoning issues before the Board offers the property for sale.
  • ·        SSESA is considering raising the special assessment for ambulance service rates from $45 to $65/year/parcel starting Jan. 1, 2022. Currently the Township contributes $10/year/parcel towards the service and assess $35. The question was asked if the Board will continue the contribution when the amount changes. The Township contribution will be reviewed when SSESA changes the amount next year.

Adjourn: Fraser moved; Schmidt seconded. Carried.

Kelly Schmidt, Clerk

 

June 3, 2020 Meeting Minutes

Perry Township

Regular Meeting Minutes

June 3, 2020

 

Present: Mark Fulks, Supervisor; Kelly Schmidt, Clerk; Troy Parmalee, Treasurer; Mark Fraser and Frances Griffith, Trustees.

Guests: None

 

The Supervisor opened the meeting with the pledge to the flag.

The agenda was approved with additions. Fraser moved; Griffith seconded. All ayes Carried.

The May 6, 2020 minutes were approved. Fraser moved; Parmalee seconded. All ayes Carried.

 

Sheriff Report: 98 calls in the township; 20 traffic stops.

SSESA: 16 runs; 77 runs in Perry Twp for the year. 450 total SSESA runs for the year.

 

The financial statement was approved to pay the bills. Griffith moved; Fraser seconded. Roll Call: Fulks, Fraser, Griffith, Schmidt, Parmalee. All ayes Carried.

 

Correspondence: Windstream Holdings Inc filed Chapter 11.

 

OLD BUSINESS:

  • ·        The proposal packets for purchase have been sent to the residents whose property touches the Townships water property.

NEW BUSINESS:

  • ·        Fraser recommended purchasing cameras for the Supervisor, Clerk and Treasurers computers so we can attend remote meetings if necessary in the future.
  • ·        MTA is offering new training options for townships in 2020. After discussion the Board opted not to participate in the options due to the expense.
  • ·        Under the Cares Act, the USDA Rural Development is offering a grant for infrastructure projects. It would provide an 80% grant with a 20% match. There are some economic development and engineering questions that need to be answered before moving forward.
  • ·        The Board was updated on the Executive Order 2020-87 regarding the Temporary extension of deadlines for the Boards of Review, County Equalization and Tax Tribunal Jurisdiction.
  • ·        The Board approved the COVID-19 Preparedness and Response Plan that is required under Executive Order 2020-97 to reopen the township offices. The township offices will reopen June 23, 2020 to the public with restrictions. The “Plan” will be posted on the township website for more information. Parmlee moved; Fraser seconded. Roll Call: Schmidt, Parmalee, Fulks, Fraser, Griffith. All ayes Carried.

 

Adjourn: Schmidt moved; Fraser seconded. Carried.

Kelly Schmidt, Clerk

 

May 6, 2020 Meeting Minutes

Perry Township

Regular Meeting Minutes

May 6, 2020

 

Present: Mark Fulks, Supervisor; Kelly Schmidt, Clerk; Troy Parmalee, Treasurer; Mark Fraser and Frances Griffith, Trustees.

Guests: Justen Horvath

 

The Supervisor opened the meeting with the pledge to the flag.

The agenda was approved with additions. Parmalee moved; Fraser seconded. All ayes Carried.

The April 1, 2020 minutes were approved. Fraser moved; Griffith seconded. All ayes Carried.

 

Sheriff Report: 73 calls in the township; 5 traffic stops.

SSESA: 15 runs; 61 runs in Perry Twp for the year. 356 total SSESA runs for the year.

SEDP: Justen Horvath reported the condition of Shiawassee Co. since the Covid 19 stated. Shiawassee Co. is at 27% unemployment to date. Many small businesses have applied and received the stimulus funds.

 

The financial statement was approved to pay the bills. Fulks moved; Fraser seconded. Roll Call: Fulks, Fraser, Griffith, Schmidt, Parmalee. All ayes Carried.

 

Correspondence: The Road Commission sent a letter explaining the budget shortfall for 2020 and explained the budget cuts. The Supervisor sent a letter in support of the Greater Laingsburg Recycling Project. The Village of Morrice submitted ballot language for a millage extension for roads for the November election.

 

OLD BUSINESS: None

NEW BUSINESS:

  • ·        The Board approved the hourly employees to be paid their wages under the stay home order. Fraser moved; Fulks seconded. Roll Call: Fraser, Griffith, Schmidt, Parmalee, Fulks. All ayes Carried.
  • ·        The sexton requested additional money for foundation installation to help pay for the unexpected rising cost of cement, re-rod and 2×4’s. The Board approved the sexton to recoup the non-resident rate for 3 months and then it will be re-evaluated. Parmalee moved; Griffith seconded. Roll Call: Griffith, Schmidt, Parmalee, Fulks, Fraser. All ayes Carried.

Adjourn: Fraser moved; Schmidt seconded. Carried.

Kelly Schmidt, Clerk

April 1, 2020 Meeting Minutes

Perry Township

Regular Meeting Minutes

April 1, 2020

 

Present: Mark Fulks, Supervisor; Kelly Schmidt, Clerk; Troy Parmalee, Treasurer;

Teleconference: Mark Fraser and Frances Griffith, Trustees.

Guests: None

The Supervisor opened the meeting with the pledge to the flag.

The agenda was approved. Parmalee moved; Griffith seconded. All ayes Carried.

The March 4, 2020 minutes were approved. Fraser moved; Parmalee seconded. All ayes Carried.

 

The financial statement was approved to pay the bills. Fraser moved; Griffith seconded to approve. Roll Call: Fulks, Fraser, Griffith, Schmidt, Parmalee. All ayes Carried.

 

UNFINISHED BUSINESS:

  • ·         None

NEW BUSINESS:

  • ·         The Supervisor gave the Board of Review report having 19 parcels reviewed, and 13 veterans exemptions. The assessor will be reviewing properties via satellite and corresponding with the owners via mail.

Adjourn: Parmalee moved; Fraser seconded. Carried.

Kelly Schmidt, Clerk

 

Perry Township Annual Meeting & Budget Hearing March 4, 2020

Perry Township
Annual Meeting & Budget Hearing
March 4, 2020

Present: Duane Wood, Tom Emery, Anthony Karhuff, Darlene Parks, Tina Braman, Mikyla Sweet, Bev Vandenberg, Sean Gifford, Mark Fraser, Frances Griffith, Mark Fulks, Troy Parmalee, Kelly Schmidt.

The Annual Meeting was opened at 7:01 pm with the pledge to the flag.

The March 4, 2020 agenda was approved. Parmalee moved; Schmidt seconded. All ayes Carried.
The March 6, 2019 Annual Meeting & Budget Hearing Minutes were approved. Parmalee moved; Griffith seconded. All ayes Carried.

The Supervisor gave his year end report. Perry Township is in good financial standing and the board continues to work very well together and continues to provide excellent service for the residents of Perry Township.
During this last year consumers energy installed the 37 LED lights and steel poles along Lansing Rd at our DDA district and the bill was paid. A dedication was conducted at the location honoring our former Supervisor, Sid Grinnell with several family members present as well as many leaders from the community.
We also completed all the road projects which were approved by the Township Board. The total road work completed totaled $147,000 with the Road Commission contribution of $25,000 for the year.
The annual budget was $542,000 and we were under budget for the year. The 2019 Perry Township audit was conducted and deemed acceptable.

Salary Resolutions: The resolution as acted upon by the Township Board, to increase the salary of the Supervisor to $19,100. Parmalee moved; Griffith seconded. Ayes by hand vote carried. One opposed. Increase the Clerk to $19,100 Fraser moved; Wood seconded. Ayes by hand vote carried. None opposed. Increase the salary of the Treasurer to $19,100. Schmidt moved; Fraser seconded. Ayes by hand vote carried. None opposed.

The Annual Meeting adjourned at 7:08pm.

The Budget Hearing was opened at 7:09pm.

Parmalee explained the 2020-2021 budgets.

The DDA adopted their budget at the January meeting. The State shared revenue has increased slightly. Property taxes are up slightly. There was an increase in the Election budget for 2020 elections. There was an increase in wages for the supervisor, clerk, treasurer, trustees, deputies, and custodian. All other budgets were very similar to last years.

The Budget Hearing was opened to public comments hearing none. Parmalee moved; Griffith seconded to close the hearing at 7:14pm.

The 2020-2021 general fund and other budgets were approved with 1 mill as reduced by the Headlee Role Back to be levied. Parmalee moved; Fraser seconded. Roll Call: Parmalee, Fulks, Fraser, Griffith, Schmidt. All ayes Carried. None opposed.

The Budget Hearing was adjourned at 7:15 pm. Parmalee moved; Griffith seconded. Carried.
Kelly Schmidt, Clerk